• Rates are dependant on the type of risk but is generally determined by our underwriters based on past promotions and the level of difficulty of the promotion.

• The three factors that determine the cost of prize indemnity insurance is the level of difficulty of the promotion, the number of attempts and the prize value to be awarded. The higher the level of difficulty, the fewer the attempts and the lower the prize value, the less expensive it will be.

• The cost of a One Million dollar Prize can be relatively inexpensive if the promotion is more difficult. Furthermore, a one million dollar prize can be awarded as an annuity in 20, 30, or 40 year increments, or as a lump sum. Choosing to award a One million dollar prize value as an annuity significantly reduces the present value and will decrease the premium as opposed to a lump sum payment.

• In most cases, your quote will be instantaneous. However, in a situation where your event does not fit the standard criteria for an instant quote, an underwriter will be notified and will respond within 48 hours.

• Our Prize Indemnity program is Best Rated and we have non-admitted paper with AIG, Lloyd’s of London, and Houston Casualty Company.

   How long does it take to get a quote?        

·   We currently offer automatic quoting for event weather coverage when insuring the peril of rain. If your quote does not qualify for automatic quoting, you will receive a quote within 24 hours of submission, in most cases.

·   For all other coverages which we must address off-line you will still receive a quote within 24 hours of submission, in most cases.

   How far in advance do I have to bind coverage?        

·   Coverage must be bound 7 days prior to the first insured date.

   My event is taking place within 7 days of today, why can’t I obtain a quote?

·   Weather insurance must be bound within 7 days of the insured event start date. If you are required to obtain Special Event Liability coverage, you can purchase this coverage up until the day prior to the event start date.

   What is covered by the Event Weather Policy?        

·   The event weather policy is provided on a stated value basis, which means whatever value is insured, is the amount you will receive in the event of a claim. The policy trigger is determined at time of binding, for example, 1/4 (0.25) inches or more of rain accumulation during the insured hours of 2:00 PM – 6:00 PM.

   What carriers do you use?       

·   Our online system provides coverage written on admitted paper with Avemco Insurance Company, Best Rated A insurance carrier.

   How do you determine the amount of the premium?       

·   There is a predetermined rate that is based on the location and date of the event and the hours of coverage being purchased. Once a rate is determined it is applied to the limit of insurance that is being insured.

   Can I insure expenses instead of revenue? What about partial revenue?       

·   If unwanted weather comes it is unlikely to be a total wash out, so unlike most traditional insurance coverages, you do not need to insure to full value of expenses or revenue. Determine the expected amount of loss and insure that amount.

   What determines how much rain fell at my event?

·   There are three options available when insuring rain accumulation

o         Closest National Weather Station – The station closest to your event will be identified at the time of quoting. This is a free service and in the event of a claim inquiry, we would look up the data directly from the weather station closest to your event and will be able to determine if a claim was triggered.

o         Independent Weather Observer (IWO) - An IWO is an individual that you would hire who is qualified to take weather measurements. These individuals can be found at your local university, TV station, Radio station, etc. Once the individual fills out a qualification form that HCCS provides at time of binding he/she will be approved/declined for usage. The insured will be responsible for hiring and paying the IWO per the IWO’s terms, the cost of which is approximately $35 per hour.   Download IWO Packet

o         ATHENIUM ANALYTICS - As an alternative to the nearest National Weather Service station (which may be too far away for an accurate measurement) or an on-site weather observer (which may be too expensive), ATHENIUM ANALYTICS LLC is available as a pre- approved alternative for remotely measuring your insured peril.

ATHENIUM ANALYTICS LLC maintains, in the ordinary course of business, a Weather Data Production System (“WDPS”) for a variety of government and commercial users. It provides unbiased location-specific measurements by implementing the latest methods and tools in weather technology reporting. These include modeling algorithms and software developed exclusively by ATHENIUM ANALYTICS LLC; weather products from the National Weather Service; and worldwide data services. The ATHENIUM ANALYTICS LLC staff of meteorologists has immediate access to weather observations that are taken at least hourly, and often more frequently, throughout the world.

ATHENIUM ANALYTICS LLC systems provide forensic remote measurements by assimilating, analyzing and interpolating data to determine storm track and intensity for precipitation in various forms. It uses satellite imagery and live weather radar (if available in your area) encompassing your specific event location (Street, City, State, & Zip Code). ATHENIUM ANALYTICS LLC can report rainfall, snowfall, temperatures, and other measurable weather occurrences.

Dr. John L. Keller, formerly with MIT Lincoln Laboratory, founded ATHENIUM ANALYTICS LLC. His clients have included the U.S. Defense Department and the U.S. Intelligence Community. Dr. Keller holds the American Meteorological Society’s Certified Consulting Meteorologists (CCM) designation. His professional career in atmospheric sciences spans nearly 40 years. ATHENIUM ANALYTICS LLC’s Chief Science Officer is Dr. Wallace Hogsett, previously Science & Operations Officer for the Weather Prediction Center at the U.S. National Oceanic and Atmospheric Administration. ATHENIUM ANALYTICS LLC’s staff of meteorologists can be personally called upon to discuss your specific situation or concerns.

   What perils can I insure?

·   Weather Insurance can be used to cover perils such as Rain, Snow, Electrical Storm, Wind and Temperature, as well as Adverse Weather which refers to any extreme weather conditions which pose a serious threat to those attending the event. Currently, Rain is the only peril available for coverage through our online system. To submit a quote request for any other peril or risk, please email [email protected] or call 781-994-6000 to have a quote submitted offline to a qualified Underwriter.

   How can I file a claim?

·   Contact our claims department by emailing [email protected] or by calling 781-994-6000.

   How is Weather Insurance coverage priced / rated?

·   Weather Insurance coverage looks at historical weather data specific to your insured location, date and hours of coverage. The more sensitive of a weather risk you wish to insure, the higher the rates will be. Rates are based on the occurrence of an insured peril occurring over a certain number of hours. The more hours you insure the higher the rate so it's important to choose the most critical hours that will affect the success of the event. The earlier hours are usually more important than the later hours because that is when people will decide whether or not to attend.

   How can I submit a request off-line for a weather coverage not found on TotalEventInsurance.com?

·   Please email [email protected] or call 781-994-6000 to have a quote submitted offline to a qualified Underwriter. You can find the appropriate application below in the “Weather Insurance Coverage Options” section.

Weather Insurance Coverage Options

  Event Weather   Download Application

·   Event Weather protects against adverse weather conditions that reduce attendance and revenue. It is designed to offset not only the revenue lost due to reduced attendance, but other revenue sources such as concessions, food and parking. It can cover perils such as Rain, Snow, Lightning, Wind and Temperature.

Typical buyers of Event Weather coverage are organizers of concerts, air shows, fairs/festivals, parades, sporting events, fundraisers, etc.

  Festival - Rain Insurance Case Study

  Concert - Rain Insurance Case Study

  Commercial Production - Rain Insurance Case Study

  Prize Weather – Sales Promotion  Download Application

  ** Coming Soon to TotalEvent, Please email [email protected] or call 781-994-6000 to have a quote submitted offline to a qualified Underwriter

·   Prize Weather is designed to stimulate sales for retailers and manufacturers of many products. If a certain weather event occurs on a predetermined day, consumers receive a full or partial refund on all purchases made during the promotion period. Parameters of the promotion with regard to percentage of refund, sales period, who qualifies, etc. are to be determined by the Insured Party and HCCS. Weather-contigent promotions have proven to be enormously successful. Weather perils available are Rain, Snow and Temperature.

Typical buyers of Prize Weather are jewelers, auto dealers, furniture stores, home electronic retailers, etc.

  "Let It Snow" – Prize Weather Insurance Case Study

  Wedding Weather - Big Day Umbrella   Download Application

·   The Big Day Umbrella offers a wedding couple the opportunity to collect a handsome Nest Egg up to $10,000 if it rains or snows on their wedding day. A Big Day Umbrella policy pays the lucky couple a benefit of $2,500, $5,000 or $10,000, as selected, if a predetermined amount of rain or snow falls at the weather station nearest the wedding site during the agreed upon 3 hour period.

Brides and grooms, as well as family members and friends can purchase the product as a unique and valuable gift. A certificate which can be given as the gift will certainly create interest & conversation! The Big Day Umbrella must be purchased at least ten days prior to the wedding date. The product is priced as low as $50 depending on benefit amount.

  Big Day Umbrella –Weather Insurance Case Study

  Golf Weather - Tournament Cancellation   Download Application

·   Golf Tournament Cancellation coverage protects against Adverse Weather conditions that result in the cancellation of your single day Golf Tournament. It is designed to offset the expenses lost due to cancellation of your event.

“Adverse Weather” refers to extreme weather conditions during the Insured Hours resulting in conditions which the on-site course manager consider severe enough to cancel the tournament prior to start of the tournament.

  Golf Tournament Cancellation –Weather Insurance Case Study

  Excess Snow Removal   Download Application

  ** Coming Soon to TotalEvent, Please email [email protected] or call 781-994-6000 to have a quote submitted offline to a qualified Underwriter **

·   Excess Snow Removal, sometimes referred to as Cost Containment, is a tool designed to contain costs association with abnormally high snowfall during an insured season. In an abnormally snowy winter, costs for removal will escalate, blowing through a snow removal budget by mid-season. The coverage will pay for each and every storm or inch of snow, excess of an agreed upon threshold, keeping the budget intact.

Typical buyers of this coverage are municipalities, private schools, private hospitals, property managers or others responsible for all costs associated with removing snowfall.

  Cost Containment –Weather Insurance Case Study